Follow-Up Reminders for Microsoft Outlook

Follow-Up Reminders for Microsoft Outlook

Follow-Up Reminders for Microsoft Outlook

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Developer’s Description

The Follow-up Reminder add-in will automatically notify you of people who have not responded to your email messages. You can easily view your original message or compose a reply email without a lot of searching or re-entering of information.

Its feature include easily schedule follow up reminders with a click on the “Send With Follow Up” button, Add follow up reminders to any email,Optionally ignore CC recipients to allow you better control over who hasn’t responded and creates a separate reminder per recipient, and per subjectOutlook reminders are exactly what they sound like: They’re a timed message that pops up to remind you of something. You can use them with tasks, appointments, and meetings. What you might not know about are a few options that help you manage your reminders so that they work better for you. In this article, I’ll introduce you to a few of these helpful settings. You can use just one or all of them.

SEE: 69 Excel tips every user should master (TechRepublic)

I’m using Microsoft 365 on a Windows 10 64-bit system. Some of these settings aren’t available in earlier editions. There’s no demonstration file; you won’t need one.

How to set up a reminder in Outlook

It won’t help to discuss newer (or otherwise helpful) options if you don’t know how to set a reminder. The good news is, it’s simple, and you can set one for most Outlook items. Using the Calendar, double-click the day (and time, depending on which view you’re using). If the appointment or meeting already exists, double-click it to open it. In the resulting dialog, the reminder option is in the Options group. Simply choose the number of minutes, hours, days, or even weeks ahead from the Reminder dropdown shown in Figure A.

To set a reminder for a task, open an existing or new task and use the Follow-Up option in the Tags group. Specifically, choose Reminder from the Follow-Up dropdown and use the resulting dialog to complete the settings. Use this same method to set a flag for new and existing emails, which isn’t quite the same thing as a reminder. You won’t see the flag if someone responds: The flag is in the copy of the message, which by default, Outlook will save to the Sent folder.

Set reminders for calendar appointments

  1. Go to Calendar in the navigation pane.
  2. Double-click on the desired appointment. The appointment will open.
  3. In the “Options” group in the ribbon, locate the “Reminder” drop-down box and select the time you want the reminder to display (i.e. “15 minutes” will display a reminder 15 minutes before the appointment begins.) Select “None” if you do not want a reminder for this appointment.
  4. Click [Save & Close].

Change or turn off the default reminders

Outlook automatically sets reminders for new appointments you create. You can change the default settings in Outlook so that no default reminder is set or to change the default time for reminders.

Office 365 (Outlook on the web) – Message reminders

Message reminders are another way to stay on top of your email. When this feature is on, you’ll see message reminders at the top of your inbox that remind you to reply to messages you might have missed that are older than 3 days.

The AI-powered notification tool will automatically analyze your inbox to bring those emails to the top that probably need your attention. You will get reminders to reply to messages you may have forgotten about. These notifications will also remind you to send follow-up emails to coworkers they had already emailed and hadn’t heard back in a couple of days.


Keeping track of who has and has not responded to your emails is a chore and takes up valuable time. The Follow-Up Reminders add-in willautomatically remind you of people who have not responded to your email messages. You can easily view your original message or compose a reply email without a lot of searching or re-entering of information. You’re becoming more and more busy with each day…use the Follow Up Reminder add-in to stay organized.

“One of our team members purchased the Follow Up Reminders Add-In on his own hoping to improve his efficiency with following up on important emails. After a week or so, he started showing the rest of the team. A couple of us tried the trial version and by the end of the trial period, we decided to purchase a copy for every employee here at our company! Our entire team is now more efficient and nothing is slipping through the cracks thanks to the Follow Up Reminders add-in. It’s so easy to use and even increased productivity since no one has to spend time thinking about setting reminders anymore!”

E-mail Follow-Up is an add-in for Microsoft Outlook that allows (and reminds you!) to send follow-up email messages if a reply has not been received within a specified time-frame. E-mail Follow-Up will watch for messages and show an alert when a reply has not been sent. This add-in for Outlook also allows you to send a follow-up message using a predefined template to remind the recipient that the reply hasn’t been sent.

“I wrote to them and they didn’t answer!” – this is a typical ending for many negotiations though the result could have been different if the message had been noted in time and resent or maybe even followed up with a telephone call.

Now E-mail Follow-Up will follow up the messages left without a reply instead of you, and not only remind you about such messages but offer you to send a Follow-Up template message to remind the user that a reply hasn’t been received yet.

This outlook add on adds two buttons: “Follow-Up” and “Custom” into the toolbar of Message Editor (click the button “New email message”). Using these two buttons to send a message the message can be considered to be under control. In the first case, you use the default time waiting settings for the reply and the criteria according to which the program should identify the incoming message as a reply. In the second case, you can adjust these settings for each message sent on an individual basis.


Finally, a reminder service built specifically for your Outlook Calendar

If you or your business uses Microsoft Outlook™ to track appointments, then you can benefit immediately by using Apptoto to automatically send appointment reminders, confirmations, and follow-ups.

Microsoft Outlook is widely used by many service professionals. It offers reliability, security, and a familiar interface. Apptoto’s reminder service integrates with Microsoft Outlook and allows you to send SMS, Voice, and Email reminders, confirmations, and follow-ups to your clients. Apptoto works well with Microsoft Exchange and can easily access shared calendars, giving you the ability to set up appointment reminders for your entire staff!

Auto Follow Up is an Outlook add-in designed to help you stay on top on important emails by sending automatic follow up email messages to those contacts that failed to reply to your emails. You can customize how long to wait until a follow-up email is sent and you can choose to send these Outlook email follow-ups automatically.

Schedule Emails from Outlook

Auto Follow Up lets you easily schedule and automatically send recurring emails. You can schedule emails in Outlook to be fired daily, weekly, monthly or at custom periods.

Automatically Monitor for Replies

There are many reasons why people may fail to answer your email: maybe they didn’t even receive it, maybe they are out of office, maybe your email got trapped in the Junk mail folder or maybe they simply forgot to reply to your email. You don’t have to scan your mailbox daily and see which emails didn’t get a reply. Just setup Auto Follow Up to monitor for replies to see if a reply was received on selected email messages. If no answer was received in a predefined period of time, then Auto Follow Up will automatically trigger a follow up email message to that person, notifying him/her that you require a reply.

You can choose to manually confirm to follow up unanswered emails or you can let Auto Follow Up to automatically send follow up emails in background, from Outlook. You can also create independent recurring emails that will trigger at specified date / time periods.

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