SharePoint Meeting Manager
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Crack Key
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The SharePoint Meeting Manager offers a complete SharePoint meeting life-cycle management as automatic WordML-based meeting minutes, improved workspace templates, additional lists and libraries to handle meeting materials, role-based access rights for attendees, consistent management in Outlook and/or SharePoint, and improved notification and workflow system.
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Our team of consultants are experts with a unique approach to cover the entire project from start to finish.
If you are using the platform for the project, our consulting services will help you configure a smooth migration. This is the best way to avoid critical errors and data loss.
Knowledge sharing is an essential part of our consulting expertise. We share best practices and guidance throughout the entire progress of your migration:
- Kickoff meeting to define the scope of the project
- Help in defining the migration path
- Guidance for configuring the platform to your needs
- Direct contact available by phone or Skype
- Assistance for “How to” questions
- Weekly updates & reports
- Post-meeting recommendations and feedbacksConsultants are not support engineers, technical issues (bugs) should be handled by our support team for faster time response.See how we support projects with ouAnother type of solution commonly created using SharePoint is the meeting managementsolution. Meeting management solutions are used to manage meeting life cycles. A meetinglife cycle includes all tasks followed before, during, and after a meeting. The tasks can begrouped into the following categories:
• Planning for the meeting: Includes tasks such as setting the meeting time and place,
inviting attendees, tracking attendee responses, defining the agenda, and collecting
materials that will be used during the meeting.
• Facilitating the meeting: Includes tasks such as following the agenda, presenting materials, recording decisions that are made, and tracking action items that are identified.
• Post-meeting follow-up: Includes tasks such as managing action items and publishing
post-meeting materials, such as meeting minutes.
SharePoint Portal Server and Windows SharePoint Services provide the tools necessary to
manage the complete life cycle of a meeting. SharePoint also integrates with other Microsoft
Office System products, like Outlook and Live Communications Server, which provide additional meeting management capabilities and are frequently used to support several aspects of
the meeting life cycle. While we will not be discussing these other products in detail, we will
note areas where they would provide value to the meeting management process.
In this chapter, we will discuss the meeting life cycle and describe how your SharePoint
environment can be configured to help manage meetings. We will discuss a sample meeting
scenario and step through how a SharePoint-based solution would be configured and used to
manage these meetings.Meetings occur every day in most organizations. For some meetings attendees sit in the same
room, while for others attendees are in different locations and participate via conference call.
In many cases, meetings are a combination of these two situations. Some people will be sitting together within the same room, while others are connected from remote locations and
participate via conference call.
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SharePoint provides capabilities necessary to support all of these types of meetings,
allowing for the coordination and management of meetings regardless of attendee locations
or schedule types. SharePoint can be used to manage the entire life cycle of a meeting. The
meeting life cycle incudes the following:
• Planning the meeting
• Setting the meeting time and place
• Identifying and notifying attendees
• Defining the meeting objectives and agenda
• Creating and collecting materials to be presented and distributed at the meeting
• During the meeting
• Facilitating the meeting with the goal of following the defined agenda
• Distributing and discussing materials
• Making and documenting decisions
• Identifying and recording action items
• Confirming identified objectives are met
• After the meeting
• Distributing follow-up materials
• Managing
Many people spend a significant amount of time in meetings during a normal workweek. The
more time people spend in meetings, the less time they have to perform their primary job
functions. This can have several negative impacts:
• Staff productivity can be reduced when a significant amount of time is spent in meetings.
• Additional staff may be needed to offset productivity reductions due to meetings.
• Staff may be required to spend more hours at work to handle their primary workload
and to attend necessary meetings.
As a result of these concerns, SharePoint provides capabilities necessary to create meeting
management solutions that help to optimize the effectiveness of meetings. This can reduce
the time meetings require and reduce the number of meetings needed.
Through the deployment of SharePoint document collaboration and project management
solutions like those discussed in Chapters 8 and 9, the number of meetings needed for related
projects can often be reduced. However, when meetings cannot be avoided, it is important to